An official website of the Alabama State government.
Here's how you know

The .gov means it's official

Government websites often end in .gov or .mil. Before sharing sensitive information, make sure you’re on an official government site.

The site is secure

The https:// ensures that you are connecting to the official website and that any information you provide is encrypted and transmitted securely.

Diversions and Shipping Documents

Business and License >
More In Business and License
Tobacco Wholesaler, Schedule D, Sales for Resale and Manufacturer Reports
Lubricating Oil Permit Holders
County Probate Offices Directory
Summary of Motor Fuels Exemptions
Tobacco Tax Rates
Motor Fuel Excise Tax E-Filing
Cigarettes Approved for Stamping and Sale
Tobacco Tax
Pari-Mutuel Pool Tax & State Horse Wagering Fee
Hazardous Waste Disposal Fee
Back To Business and License Home

National Fuel Diversion Registry and Import Verification Number

Register a diversion of fuel or obtain an import verification number by visiting TRAC3 systems and becoming a member. The TRAC III database will maintain basic company name and address information for carriers and fuel marketers after the initial diversion registration. A drop-down box for Federal Terminal Code Numbers (TCNs) is provided to assist in diversion registration. Diversion registration information can easily be verified by selecting the “Confirm” option. The diversion of the fuel must be obtained prior to delivery of the fuel in Alabama. The import verification number must be obtained for all imports of fuel in which the Alabama motor fuel tax was not pre-collected by the permissive supplier (Alabama licensed suppliers are deemed permissive suppliers for out-of-state transactions in which the destination of the product is Alabama).

Shipping Document Requirements

Section 40-12-350(b), Code of Ala. 1975, requires that all persons transporting gasoline and motor fuel products and all persons receiving these products maintain a copy of the terminal issued shipping document which sets out on its face the destination state.

Section 40-12-350(c), Code of Ala. 1975, provides that “Every person transporting in Alabama gasoline received from a terminal operator or refiner shall provide the original or a copy of the terminal issued shipping document accompanying the shipment to the operator of the retail outlet to which delivery of the shipment was made.”  It is the position of ALDOR that any licensed distributor or carrier who picks up fuel from a terminal or refinery and delivers the fuel directly to the retail outlet must leave a copy of the terminal issued shipping document. In the event that the terminal does not provide enough copies of the bill of lading, the bill of lading number must be written on the face of the shipping document left at the retail outlet at the time of delivery. The carrier must then return a copy of the terminal-issued bill of lading to the retail outlet with the retail outlet receiving it within five days of delivery of the fuel.

In accordance with the provisions of §40-12-350(d), Code of Ala. 1975, the retail outlet is required to retain a copy of the shipping document at the retail outlet to which the fuel was delivered for a period of 30 days. After the 30-day period, the shipping document shall be maintained with the required books and records for a period of three years from the date of shipment.

Section 40-12-350(f), Code of Ala. 1975, requires that the shipper or the shipper’s agent contact ALDOR before gasoline or motor fuel is diverted from the original destination state. A diversion must be made through TRAC3 Systems.